Email forms the core of communication in almost all business organizations around the globe and people receive bulk of emails everyday that floods up their inboxes and results in the rise of the volume of data in the servers. Thunderbird is a renowned email application which is widely used by the business organizations. The problem of bulk messages can be overcome by archiving or backing up Thunderbird email files, which also enhances the working of Thunderbird. The reasons to Backup Thunderbird Emails to External Hard Drive are many.
Reasons to Backup Thunderbird Messages in Hard Disk
To avoid loss of data: The loss of data from email account may occur due to several reasons:
- Accidental deletion of the data
- Server failure
- Hacking of the user email ID
These above reasons may sometimes even deny access to the email ID leading to data loss of the user. In this case user may choose to Backup Thunderbird Emails to External Hard Drive
To have better server performance: The space in the email account needs to be cleared up after a backup is taken to the Hard disk. This results in a better performance of the email account. This is quite helpful when the user switches organizations.
To have continuity in business: When the volume of the data in the email account increases it may lead to server crash. This affects the work and business flow in the organization. If any user has a backup of the emails in the hard disk, then the work of that user and hence the organization does not suffer since the data can be accessed anytime from the local disk.
Some Information about Thunderbird Profile
Mozilla Thunderbird saves three data types in the system:
- Password of the account of the user
- Local messages or the copies of those within the server
- User preferences while using Thunderbird wherein the account settings modifications are stored.
When a user installs Thunderbird, a default profile is created which has all the above three types of data and this gets saved on the hard drive of the system. Each of the profile is saved in Profiles sub-folder of the Thunderbird folder.
The profile is found at the following location:
User /AppData/Roaming/Mozilla Thunderbird/Profiles/xxxx.default
Manual Method to Backup Thunderbird Email to Hard Drive
The manual method to Backup Thunderbird Emails to External Hard Drive is carried out in two processes:
- Profile Backup
- Backup Profile Restoration
Profile Backup: This process involves making an identical copy of the profile folder in some other location so that the archiving of the Thunderbird profile is achieved. The process steps to Backup Thunderbird Emails to External Hard Drive are as follows:
- Close Thunderbird if open.
- The user needs to know the Thunderbird profile location and let the profile folder be xxxx.default. The method of locating the Thunderbird profile is mentioned above.
- Go to the location of the profile folder and right-click on this and click on the Copy option.
- Right-click on the backup location like USB, CD R/W disk etc.
- After selecting any of the hard disk option, click on Paste option.
- The backup of the Thunderbird Email messages are created.
Backup Profile Restoration: When the user wants to restore the backup profile folder, he needs to copy the profile folder on the same or different system. Thus the user can re-access the profile data whenever needed.
Why Manual Methods Aren’t the Chosen Ones Usually?
The manual methods are very much risk-prone and there might be chances of data loss. Also the user needs to have some degree of technical expertise to locate the profile folder and to copy the contents to the hard disk.
The Other Better Option
The professional approach offers a perfect solution to backup & save the Thunderbird email messages to Hard disk with the user convenience and without any glitch of data loss. SysTools MBOX to Outlook Converter also comes with the additional feature of converting the files stored in the hard disk into PST format of Outlook.
This blog deals with Thunderbird email messages and the manual methods to Backup Thunderbird Emails to External Hard Drive. Also, the automated solution is suggested which is very easy and convenient to use and saves a lot of time and effort for the user.